Forms & Policies

Reservation and Cancellation Policies

RESERVATION/CANCELLATION POLICIES

General Policies

  • Current membership is required to participate in any club trips. $5 per person.    
  • Our "No Snow" policy will be the same as the area & lodging company, which will vary with each destination. Please call home office if you want the policy for a specific trip.
  • Rooms must be reserved by calling our office at 602-992-9394.
  • Reservations are on a first-come, first-served basis. Please reserve early so you won't be disappointed.  Trips can fill prior to our receiving your sign-up. Only the home office can confirm whether or not a trip is sold out.
  • All prices listed are subject to change and to availability. Any trip canceled by Alpine will be fully refundable.
  • Cancellations for trips must be done through the home office at 602-992-9394. If you have any doubts about when a specific forfeiture occurs, don't assume, call the home office. We don't like to keep anyone's money, but we have obligations to lodging companies. 
  • Condos reserved may change.  Replacement condos are either equal or higher rated.  Alpine has no control over these changes.

Covid Shutdown Policies

If the resorts are open, then the standard cancellation policy for trips as outlined below is in effect. The resorts have agreed to process refunds in the event they are shut down. This would result in a full refund (less processing fee*) up to the day of departure which we would pass on to our members.

 

*Processing fee is to cover the cost of transactions for payments/refunds

 


Trip Specific Policies

OVERNIGHT BUS TRIPS


    Reservations:

  • $100 deposit per person required to hold a spot; must be a member of the club.
  • Balance is due 65 days prior to departure. Credit card balance payments will be automatically charged on the due date.
  • For sign-ups made 65 days or less from departure date, full payment is due at time of sign-up.
  • If you want to pay by installments, we can work with you but must be paid up by 65 days prior to the trip.

    Cancellations:

  • Due to vendors in the industry that have changed release dates of condos, we need to reflect this in our cancellation policy.
  • If cancellation is more than 65 days from date of departure, all money will be refunded except for a $50 per person cancellation fee.
  • For 30-65 days from departure, up to $250 of the trip fee can be refunded for full package trips, dependent on the lodging you are using.
  • For 30-65 days from departure, refund will vary for partial packages.
  • 30 days or less results in a full forfeiture of trip cost.
  • For Alpine Daze, $100 deposit is non-refundable.
  • For 30-65 days from departure, up to $250 of the trip fee can be refunded for full package trips dependent on lodging you are using.
  • For 30-65 days from departure, refund will vary for partial packages.
  • 30 days or less results in a full forfeiture of trip cost.
  • Your $5 seasonal membership fee is non-refundable.

Bus travel -

Alpine will be following any and all government requirements for travel via motor coaches. Since these rules are constantly changing, we will be adhering to what are the most current policies for group transit at the time of departure. We expect masks to be worn during the entirety of the trip and limiting or eliminating food or beverages that were normally provided by Alpine.

At this time, there are no mandates for limited seating. We will allow people to purchase an extra seat should they choose to; the price will vary dependent on the trip length and destination.

 

We have been working with our motor coach providers to ensure they are providing a safe, clean environment for our members. See below cleaning procedures for each stop (wipe down high touch locations) and prior to every trip all surfaces will be cleaned with EPA/CDC approved disinfectants. Furthermore, an EPA registered cleaning device is used to clean the coaches on a regular schedule.  

https://www.youtube.com/watch?v=zQwTB0enOpI

ONE DAY SHUTTLE BUS TRIPS

    Reservations:

  • Full payment of trip cost due at time of sign-up; must be a member of the club.
  • Sign-ups should be made at least 5 days prior to date of departure.
  • Last minute sign-ups allowed if space is available

    Cancellations:

  • If more than 24 hours from departure, ALL money can be transferred to a different shuttle or you can receive a refund less a $20 per person handling fee. For example, if the shuttle leaves on a Saturday, you would need to cancel by closing time at the home office on Thursday to only lose $20 or transfer to another trip.
  • If less than 24 hours or if you are a "No Show," there will be a $30 handling fee per person charged whether you want a refund or you want to be transferred to another trip.
  • Your $5 seasonal membership fee is non-refundable.

FLYING TRIPS

    Reservations:

  • The amount of the deposit depends on the specific trip; must be a member of the club.
  • Unless stated otherwise in your confirmation, balance is due 65  days prior to departure. Credit card balance payments will automatically be charged on the due date.
  • For sign-ups made 65 days or less from departure date, full payment is due at time of sign-up.

    Cancellations:

  • If cancellation is more than 65 days from date of departure, all money will be refunded except for a $50 per person cancellation fee.
  • For 65 days from departure, 50% of the trip fee will be refunded
  • 30 days or less results in a full forfeiture of trip cost.
  • Your $5 seasonal membership fee is non-refundable.

 

Membership Waiver
Download (Pdf, 62Kb)
Permission Slip
Download (Pdf, 6Kb)
Trip Information
Download (Pdf, 30Kb)

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